The Best Time-Saving Tools for Busy Business Owners

Small business owners, you’re busy. We totally get it. We are, too.

We know what it feels like to have the constant stream of thought running through your head: Did I schedule that post? How am I going to find better graphics? When is my meeting again?

Over time, we realized that flying by the seat of our pants wasn’t sustainable. We needed to find the best tools for the job (like ASAP), ones that help us streamline our business and get back to doing what we love most: Working with our clients. 

Check out our favourite social media tools that have freed up a whoooole lot of space on our calendars. 

Later

Are you even a social media agency if you don’t have your favorite scheduling platform?

For us, that platform is Later. There are so many out there to choose from, but we get all heart-eyed when we talk about Later. There are so many things to love about Later, but when we first started using it, we loved how user-friendly it was.

Its intuitive layout and processes made sure that we had a short learning period and were up and running in no time. Its multi-platform scheduling means that we’re not endlessly toggling between platforms to get all of our content scheduled. If you know, you know how much time that’s going to save you.

It also suggests optimal posting times that are generated by your audience’s engagement patterns. We love some data-driven information that ups our scheduling game. And their visual content calendar? You’re going to finally have the feed of your dreams. 

Capcut & Inshot

By now, you know how much we love video content, and making edits and getting it ‘gram-worthy has never been easier. We use both Capcut and InShot and love each of them for slightly different reasons.

CapCut is free to use. Saving time and money?! Sign us up. It’s one of the easiest apps to use, and its advanced editing tools mean we can create scroll-stopping transitions with the tap of a button. It also has a variety of effects, filters, and fonts to customize your video content. It also exports high-quality videos because no one has time for grainy content. 

Designed for mobile use, InShot makes it easy to trim or split our videos. Their huge library of music means that we’ve got easy access to the sounds we’re looking for. You can also change your video’s background or add text, stickers, and emojis. 

Canva

We know you know Canva. And yes, we’re huge fans.

While Canva’s free version is pretty incredible, its Pro version is worth its weight in gold for our agency. We do all of our designing in Canva and use it to make all. the. graphics.

The Pro version of Canva lets us have access to thousands of photos, videos, and templates that help us make content for our clients and our own business. Canva Pro helps us stay organized with its branding kit and branding tools. It means that we’re not hunting down hex codes or trying to find a note with a font name; it’s all at our fingertips, which means consistent branding for all our clients.

We also love the collaboration feature on Canva, which lets us easily share our designs with our clients. They can check out our work and leave feedback directly on the individual posts. #Canvaforlife

Notion

We've tried and tested various tools over the last few months to ensure our team stays connected, well-informed, and on the same page. Among the array of options available, one tool has stood out as a true game-changer for our internal communications: Notion.

Notion serves as our digital headquarters, a place where all our internal communications converge. Whether it's team meetings, project updates, or brainstorming sessions, Notion is our go-to platform. It's like having a virtual office where everyone can access the information they need when they need it.

Dubsado

At For The Love of Socials, we're all about finding the right tools to streamline our operations and deliver top-notch service to our clients. And when it comes to managing everything from inquiries to client onboarding, one tool that has truly won our hearts is Dubsado.

Getting clients on board quickly and smoothly is essential for our agency. With Dubsado, we can create customized proposals and contracts in a snap. The templates save us tons of time, and we can tailor them to each client's specific needs. Plus, clients can review, sign, and pay right through the platform, making the onboarding process a breeze.

Dubsado is the glue that holds our agency's operations together. It simplifies client management, streamlines workflows, and allows us to focus on what we do best—creating exceptional social media content and delivering results for our clients. So if you're a busy business owner like us, give Dubsado a try. You'll thank us later!

Google Calendar

There is no “typical workday” as a small business or entrepreneur, and there certainly isn’t a 9-5. That’s why Google Calendar is our BFF when it comes to keeping our content calendar up to date.

Google Calendar is our one-stop shop for content planning because it acts as a centralized hub. The visual overview lets us see an entire month at a glance where we can confirm we’re sticking to our content plan.

Customizable reminders help us to remember if we need to post something live, and its collaboration features mean we can share calendars with all of our team members. 

As small business owners, you’re pulled in a million different directions every day. Get some of your time back with these tools that are designed to help you work smarter, not harder. Who knows, with all this extra time you might even get to drink your whole coffee before it gets cold.